Career opportunities

Outbound Shipping Administrative Assistant (10:00am-6:30pm)

    • Job Tracking ID: 512241-822406
    • Job Location: Mason, OH
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: June 24, 2022
    • Years of Experience: Any
    • Starting Date: ASAP
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Job Description:

Job Description:


Why Festo has become the 'Employer of Choice'

Our new State-of-the-Art Facility in Mason is exceptional and so are our Employees! We have a fully automated warehousing system and a completely air-conditioned facility.

We pride ourselves on providing our employees with an excellent benefits package including, Great insurance plans, 401k match, Tuition Reimbursement and Paid Time Off.


We strive to continue to improve on our environmental impact by practicing economical use of energy and efficient use of resources.


  • Building Management/Energy system controls the lights and temperature is energy
  • Motion sensors and motion activated light switches throughout the facility
  • Use of compact fluorescent bulbs that use 75% less energy and last 10 ten times longer than
  • incandescent bulbs


Efficient Use of Resources

  • Use of green cleaning products to reduce exposure to chemicals
  • Recycling bins for paper, plastic and scrap metal located throughout the facility
  • Conscious use of water consumption


  1. Summary of job contents


Provides adminstirative assistance to the Outbound Logistics and warehouse department as necssary. Administrative support duties to include clerical work with use of various software programs, developing reports, completing any/all projects as assigned.

Key Accountabilities:

  • Notification of shipments for freight forwarders.
  • Create / Provide all documents required for shipment, such as shipping notices, bills of lading, forwarding orders, package labels, customs declaration, certificates of origin if needed, etc.
  • Processing of the usual customs formalities in the context of the specified organizational processes under consideration of the operational, country and customer-specific regulations.
  • Assure end of day activities e.g. close of shipments, creation of necessary paper work, …
  • Ensuring that the customer's shipping requirements are met
  • Preparation of manual shipments based on int./ext. customer requirements
  • Compile reports, compile statistics, perform simple calculations e.g. Shipment Spreadsheet on Sharepoint, report trends and irregularities.
  • Provide general office support including answering phones, filing, and occasionally pulling of material for customers
  • Interact with various levels of employees both in the corporate offices and internationally. May also interact with customers, distributors or field personnel.
  • Provides back up and support for outbound logistics coordinators
  • Ability to operate within customer portals, carrier websites and various shipping software.
  • Other tasks and responsibilities may be assigned as required by Management
  • Store technical and / or commercial documents. Set up filing. Classify documents for filing and store and monitor them, considering the retention periods.

Experience and Skills:

Knowledge and Experience


  • HS Diploma or GED Equivalent 
  • Minimum of 1-2 years prior work experience, transportation/logistics experience preferred
  • Familiar with and understands shipping requirements via Ocean Import, Air Freight, Ground Truck preferred
  • Advanced PC skills in Microsoft Software; Word, Excel, Outlook, SAP and WMS.
  • Fluent in English along with superior verbal, written, and telephone communication skills.
  • Critical thinking: ability to organize, prioritize, and manage multiple projects.
  • Proven analytical and problem solving skills, ability to read, comprehend and compose emails and other warehouse related verbiage and acronyms.
  • Capacity to work independently or within a team environment, follow direction, trouble shoot and meet goals and objectives.
  • Basic understanding and previous experience in an distribution center environment preferred

Festo Corporation is an equal opportunity, affirmative action employer and considers qualified applicants for employment without regard to race, color, creed, religion, marital status, national origin, sex, sexual orientation, gender identity, age, physical or mental disability, veteran status, and those laws, directives, and regulations of Federal, State and Local governing bodies or agencies. For your reference: EEO is the Law Poster